Board of Directors Meeting

Directors in attendance:
anddone
bencuan
bplate
btorres
drestiny
ethanhu
etw
jaysag
jyxzhang
kian
ncograin
njha
ooehmke
rameesha
rjz

Guests in attendance:
adarshiyer*
ericyang*
lucdar*

Guests marked with a * were appointed to BoD.

Quorum for this meeting is 12

Meeting Started at 19:12

### Status updates
- monitors
    - done, but we only found 9 out of 11 total purchased for the first batch purchased in February?????
    - be careful about these things in the future (don't leave them out in the open)
    - inventory management system?
        - I have inventoried the new monitors - rjz
- Kubernetes Server
    - arriving Fri
- HPC
    - 2-4 weeks
    - gpus delivered to exxact on 10/25
- ASUC Chartered Programs Coordinator
    - interviewing...
- Docs
    - bencuan: new.ocf.berkeley.edu is now on a different system
    - kian: merged react branch into master, so it's a different system docusaurus until we figure out the permanent solution
    - bencuan: outline is in development we'll see how it goes
    - bencuan: we should put meeting notes on outline
    - njha: user-facing docs updated via PR, more public than staff docs
    - hedgedocs for scratch work

### Berkeley Subdomain Moratorium
- njha wrote proposal, go read it
    - if we like it, he will email it in
    - https://notes.ocf.berkeley.edu/BKqKYCnpQnilhUBcAkSLgA
    - met with Berkeley IT w/ etw, said if we come up with a proposal and they are happy with it we good
    - brand image issues - we should be clear that the sites are not official university content
    - they don't really care about accessibility
    - TL;DR All pages on a student groups’ website must prominently (at or near the top of the page) contain the phrase “student group”, “student organization”, “student-run” or something else to this effect
    - also we will not allow groups to request domains that may be confused for official services etc, such as `datascience`
    - also talked about ocf cooperation w/ the university on web related things, moderation-related things? since we don't have the bw to police content at all

### OCF + Teleport
- see officers@
- we are switching infra to Teleport
    - https://goteleport.com
- njha: want coreos on servers, nixos? on desktops
- we need to centralize authentication etc.
- need license for pluggable authentication
- got license from them

### Need-Based Stipends
-  [Proposal draft for need-based stipends](https://notes.ocf.berkeley.edu/4Gt8DAncQ0elE_GTpEBeBgµ)
    - tldr; people with demonstrated need can do ocf project (technical) and be paid
    - **vote here!** https://forms.gle/SGNyrpbmamdE5EnL9
        - will discuss results next week
    - punt for this meeting since main people are not present
- work-study for opstaff?
    - some major concerns from opstaff
        - max of hours worked per week (prevents opstaff from working as much as they want/subshifts)
        - not as much control of where the money made is going
        - limit on how much you can get paid
        - allows for more access for people to know about the job but this could impact quality? (someone who actually uses the ocf regularly vs someone who found out through work-study portal)
        - ocf can't grant work-study so it will be granted under ASUC Finance

### Mickael Advisor Meeting Recap
- Recommends going for campus funding methods (CACSSF)
- ASUC funding can't provide long term funding
    - Because ASUC budget is only provided/determined year to year
- Work study might be possible, but not a priority
    - actually get funding first
    - rameesha: logistical issues with work study (hour limit, subshifts, overall flexibility -- see above section)
    - work-study is all or none (?)
- Recommends working on CACSSF soon
- Historical context for funding: OCF half funded by university, half by ASUC. we intend to continue this in the future
- Deadline: ?? November? December?

### ASUC Legal Office Interview followup
- Legal Office starting to crack down on some ASUC bylaws
- Chartered Program Mascots must have ASUC logo?
    - we're working on it
- Chartered Program Websites must be hosted on ASUC domain/subdomain?
    - we already do this, so there is no concern here

### Notable RT Tickets
- [rt#12091](https://ocf.io/rt/12091): email workshop (no action items)
    - Blue and Gold affiliated orgs: https://esc.berkeley.edu/clubs.html
- ~~rt#12092: matlab on OCF computers~~
    - not happening -etw
- [rt#11596](https://ocf.io/rt/11596): faculty hosting website (follow up)
    - set up `*.ocfhosted.com CNAME death.ocf` and CNAME to `<site>.ocfhosted.com`

### Buy Sheet
- ocf.io/buysheet
- Add more items to buy this semester: ocf.io/buy
- tote bag design
    - ![tote 1](https://notes.ocf.berkeley.edu/uploads/456807c8-bf48-47bd-8be0-b1783b40d0cd.png)
    - ![tote 2](https://notes.ocf.berkeley.edu/uploads/630d48bd-7993-43f7-b901-6d78911d849b.png)
    - ![tote 3](https://notes.ocf.berkeley.edu/uploads/e9a676e1-7c62-49f7-84cb-b4a09f7b8e97.png)


### BoD Queue
- ocf.io/rt

## Committee Check-ins

### University Affairs
- ASUC finance meeting soon
- Maybe send out email to other chartered programs

### Opstaff Updates
- Intro poster being remade
- Halloween social --> decor going up
- Bookshelf poster made
- More centralized troubleshooting doc --> use for future projects
- BoD photo up
- Revising poster behind opstaff/cleaning
- Mid semester feedback form
    - something done by staff volunteers to make troubleshooting easier?
    - a better way to identify staff (please say hello and that you're staff!)
- pagefault?

### Internal Comm
- halloween social this sun (10/30) - ocf.io/halloween
- alumni banquet next sat (11/5) - ocf.io/banquet
    - if you know alumni, please reach out to them and invite them to come

### External Comm
- Delays on jtchan for designs (sorry)
    - Just put in stickers?
    - Also caused delay in responding to MLK for advertising
- Emailing/filling out company marketting/advertising forms
    - Sending email to officers if they send a confirmation email back

### Finance Comm
- [Proposal draft for need-based stipends](https://notes.ocf.berkeley.edu/4Gt8DAncQ0elE_GTpEBeBgµ)
- We need to buy merch things asap so they come before the end of the semester!!!!
    - submit sticker designs pls
- finance comm dashboard project: help wanted
    - https://notes.ocf.berkeley.edu/9IWheJG7QcCaFp0-juVAoQ
- next week: dashboard work, cacssf funding application


### Decal Comm
- :b:ruh :moyai:


notetaker: rjz, bencuan

Meeting Adjourned at 20:01

Notetaker: etw